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[solution]: Designing the Office Space Using the fact pattern from Unit


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Designing the Office Space

Using the fact pattern from Unit 5,write a 4- to 5-page design plan for a law office. In your design plan, be sure to explain why you have chosen particular designs (for example, ?I have chosen to paint the lobby yellow, because [be sure to explain how it fulfills one of the law firm?s needs]?). Though a drawing is not required, you may find it helpful to create a drawing before writing your design plan.

To give you some ideas for your Unit 7 Assignment, browse http://www.officespaceplanners.com/, including ?Can I do it myself??

Remember, the design plan should reflect the needs of the law firm:

  • Budgetary constraints
  • Future growth anticipated
  • Physical location
  • Amenities
  • Client needs
  • Ergonomic considerations
  • Allows for maximum efficiency

Fact Pattern

You are about to start work for a solo practitioner in a metropolitan area of about 1 million people. The office will be located just outside of the downtown area. The solo practitioner for whom you work engages in a general practice of law, but emphasizes civil practice and family law. She engages in almost no criminal defense work except where it is requested either by an existing client or as part of a civil matter. She has been in practice for about 5 years. Prior to that, upon graduation from law school, she clerked for two years for an associate judge of the state supreme court. She spent 6 months with a medium-sized firm, then decided to open her practice. Her current office is in the downtown area where she and a secretary/receptionist conduct her practice. You will be her first legal assistant. Her practice continues to grow, in part, because she is a very competent attorney, and, in part, because her manner and approach encourages clients to seek her services. She has no time to organize her office and has no operating manuals or procedures. She uses time-management software, but lists her former clients on three-by-five cards, which she uses to check for conflicts of interest. One of the sites that she is considering is shared office space with five other solo practitioners. She is also considering a suite of offices adjacent to the mid-sized firm for which she used to work. Image and philosophy are very important to her, and she has told you that she expects you to assist her in developing statements about both for her practice.



Unit 7 Assignment Guide

 

Prof. Toy

 

Law Office Management

 

Kaplan University

 


 

Instructions

 

Using the fact pattern from Unit 5,write a 4- to

 

5-page design plan for a law office. In your

 

design plan, be sure to explain why you have

 

chosen particular designs (for example, ?I have

 

chosen to paint the lobby yellow, because [be

 

sure to explain how it fulfills one of the law

 

firm?s needs]?). Though a drawing is not

 

required, you may find it helpful to create a

 

drawing before writing your design plan.

 


 

STEP 1: Read the Facts (from the

 

Midterm Project)

 

You are about to start work for a solo practitioner in a metropolitan area of about one

 

million people. The office will be located just outside of the downtown area. The solo practitioner for

 

whom you work engages in a general practice of law, but emphasizes civil practice and family law. She

 

engages in almost no criminal defense work except where it is requested either by an existing client or

 

as part of a civil matter. She has been in practice for about five years. Prior to that, upon graduation

 

from law school, she clerked for two years for an associate judge of the state supreme court. She spent

 

six months with a medium-sized firm, then decided to open her practice. Her current office is in the

 

downtown area, where she and a secretary/receptionist conduct her practice. You will be her first legal

 

assistant. Her practice continues to grow, in part, because she is a very competent attorney and, in part,

 

because her manner and approach encourage clients to seek her services. She has no time to organize

 

her office and has no operating manuals or procedures. She uses time management software, but lists

 

her former clients on three-by five cards that she uses to check for conflicts of interest. One of the sites

 

that she is considering is shared office space with five other solo practitioners. She is also considering a

 

suite of offices adjacent to the mid-sized firm for which she used to work. Image and philosophy are

 

very important to her, and she has told you that she expects you to assist her in developing statements

 

about both for her practice.

 


 

STEP 2: Determine the needs of the

 

law firm based on the facts.

 

?

 

?

 

?

 

?

 

?

 

?

 

?

 


 

Budgetary constraints

 

Future growth anticipated

 

Physical location

 

Amenities

 

Client needs

 

Ergonomic considerations

 

Allows for maximum efficiency

 


 

In some cases, all you need to do is to

 

look for the needs in the facts to tell you

 

how you should create your law firm.

 

Example: You can tell that future growth

 

is anticipated, because the facts state

 

that the law firm is ?continuing to grow.?

 

If the facts do not say anything about the

 

amenities, for instance, you can add

 

facts as long as they are not inconsistent

 

with the facts in the hypothetical.

 

Example: You can tell that the law firm has a

 

moderate budget. Though it is a solo practice

 

which usually has limited funds,

 

the law firm?s growth means that it does not have to

 

save on everything.

 

Can you determine the rest of the law firm?s needs?

 


 

STEP 3: Design the law firm based on

 

these needs.

 

Be sure to explain how your

 

designs meet the needs of

 

the law firm.

 

Though a drawing is not

 

required, you may find it

 

helpful to create a drawing

 

before writing your design

 

plan.

 


 

Example: ?I have decided to place

 

the attorney?s office next to the

 

library, so the attorney will be

 

able to conduct research

 

efficiently.?

 

Example: ?Since the law firm has a

 

moderate budget, we have decided

 

to use multi-office machines in the

 

office.?

 

Example: ?In order to make our law firm

 

accessible to our clients, we are located near

 

public transportation outside the downtown

 

area.?

 

Can you think of other designs that

 

would address the needs of the law

 

firm?

 


 

Step 4: Put it together!

 

In your paper, you may want to devote one to

 

two paragraphs to one room. For each room,

 

describe the color of the walls and carpet, the

 

type of furniture in each room, the

 

technology/machinery, etc., Explain how each

 

design meets the needs of the law firm (see

 

prior slide for an example.) In the end, you

 

should have a total of 4-5 pages.

 


 

STEP 5: Be sure you have met all of

 

the requirements before submitting it.

 

___Have you addressed all of the needs?

 

___Budgetary constraints?

 

___Future growth anticipated?

 

___Physical location?

 

___Amenities?

 

___Client needs?

 

___Ergonomic considerations?

 

___Maximum efficiency?

 

___If you created any drawings, do not submit them, because only

 

your paper is graded.

 

___If you added any facts, be sure to discuss them in your description.

 


 

Helpful Resources

 

Need ideas?

 

? Go to your local furniture store or hardware store

 

? Visit a professional services office (lawyer, doctor, etc.),

 

? Flip through a design magazine or watch a design show on

 

television.

 

? Check out http://www.officespaceplanners.com

 

Still Have Questions?

 

? Refer to the grading rubric in Doc Sharing.

 

? E-mail me a draft for review.

 

? Ask me questions.

 


 

 


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