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"Business Memo Assignment
Business Memos

 

A business memo is used for communication within a company (internal communication).

 


 

Format:

 

The business memo should be organized in the following format: Heading, Introduction, Body and Conclusion.

 

Heading

 

The heading should use this format:

 

To: (Reader?s name and job title)

 

From: (Your name)

 

Date: (Current date)

 

Subject: (Brief explanation on what memo is about ? be specific and concise)

 


 

Introduction

 

The purpose of the memo should be stated in the introduction (what the memo is about / why it is written). The

 

main idea and/or recommendations will be stated here as well.

 


 

Body

 

The body of the memo should organize the ideas and facts that support the key findings or recommendations. If

 

there are several points to get across to the reader, the body can be divided into sections. The main idea should

 

be stated in the first part of the section and then the specific ideas and facts to support the main idea would be

 

stated next.

 

Conclusion

 

The conclusion should be very brief and use courteous language. The conclusion will describe the action the

 

reader should take. For short memos, the conclusion does not need to re-state or summarize the main ideas of

 

the memo.

 

Key things to remember when writing a business memo:

 


 


 


 


 


 


 


 


 


 


 

The memo should be brief and concise

 

The memo should state the purpose and provide a recommendation

 

The memo should consider the audience?s knowledge and include the proper heading

 

The memo should be well organized in the proper memo format and easy to read

 

The memo should include the correct GAAP application of the issue discussed

 

The memo should address the client?s point of view

 

The memo should properly cite source of information (textbook, industry research, work experience, etc.)

 

The memo should use courteous and formal language

 

The memo should use proper grammar, mechanics and spelling

 


 

 


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